All About Kids Privacy Policy

1. Introduction.

This policy (“Privacy Policy”) describes the types of information that ALL ABOUT KIDS, a family of affiliated companies which includes Mid Island Therapy Associates, LLC d/b/a All About Kids, All About Kids SLP, P.L.L.C. and All About Kids, SLP, OT, PT, LMSW, Psychology, P.L.L.C. (the “Company” or “We”) may collect from you or that you may provide when you visit the website www.allaboutkidsny.com (our “Website”) and our practices for collecting, using, protecting, and disclosing that information.

This Privacy Policy applies to information we collect on this Website and in e-mail, text, and other electronic messages between you and this Website. It does not apply to information collected by any third party, including through any application or content (including advertising) that may link to or be accessible from the Website.

2. Acceptance of Privacy Policy Terms.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information, including personally identifiable information, and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree to this Privacy Policy. This Privacy Policy may change from time to time (see Changes to Our Privacy Policy, Section 9, below). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the Privacy Policy periodically for updates.

3. Information Collection, Use, and Sharing.

The Company is the sole owner of the information collected on this site. We only have access to and collect information that you voluntarily give us via e-mail or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you regarding the reason you contacted us, to improve our Website and to improve our services. We will not share your information with any third party outside of our organization, other than as necessary to fulfill a request made by you. Unless you ask us not to, we will send to you our newsletter and we may contact you via e-mail in the future to tell you about the services we provide.

4. Automatic Data Collection Technologies.

As you interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment and browsing actions. The technologies we use for this automatic data collection may include cookies/browser cookies. A cookie is a small file placed on the hard drive of your computer in order to help us improve your access to our site and identify repeat visitors to our site. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. In addition, some of our business partners and the third parties to which we provide links on this Website may use cookies and or other tracking technologies. We do not, however, have access to or control over these third parties’ tracking technologies or how they may be used, and we strongly advise that you review the privacy policy of any such third party which you choose to access.

5. Your Control Over Information.

You may opt out of any future contacts from us at any time by contacting us via the e-mail address on our website. With regard to automatic tracking technologies, you can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent, but this may impact your ability to access all features of our Website.

6. Security.

We have implemented commercially acceptable measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

7. Links to Other Sites.

Our Website contains links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

8. Terms and Conditions of Use of Website.

Please also visit our Website Terms and Conditions of Use establishing the use, disclosure and limits of liability governing the use of our Website at Terms and Condition of Use.

9. Changes to Our Privacy Policy.

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. You are responsible for periodically visiting our Website and this Privacy Policy to check for any changes. Any such changes to our Privacy Policy will be effective immediately upon their posing on this page.

10.Contact Information.

To ask questions or comment about this Privacy Policy and our privacy practices, please contact us.

Parent, Family, And Pupil Rights

Below, you will find information regarding:

• Parents’ Bill of Rights
• Family Rights and Privacy (FERPA)
• Protection of Pupil Rights

Parents’ Bill of Rights (Summary)

The legislature and governor passed a group of bills that adjusted the Regents Education Reform Agenda. These bills are known collectively as the “Common Core Implementation Reform Act.” One of the key components of this act (Chapter 56, Part AA, Subpart L, of the laws of 2014) directed the Commissioner of Education to appoint a Chief Privacy Officer (CPO). A major function of this new position is to work with school districts and parents to develop elements for a parents’ bill of rights to help ensure that student data is private and secure. The New York State Education Department (NYSED) and the CPO must also recommend regulations to establish standards for data security and privacy policies that will be implemented statewide.

The NYSED Parents Bill of Rights can be found below. All About Kids is issuing this summary of parents’ rights under the law 2d. While some additional elements will be developed in conjunction with the CPO, districts, parents, and the Board of Regents, this summary sets forth the key rights and information that parents should be aware of in regard to ensuring the privacy and security of their student’s educational data. Parents should be aware that:

1. A student’s personally identifiable information cannot be sold or released for any commercial purposes;
2. Parents have the right to inspect and review the complete contents of their child’s education record;
3. State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection must be in place when data is stored or transferred;
4. A complete list of all student data elements collected by the State is available for public review online or by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, New York 12234; and
5. Parents have the right to have complaints about possible breaches of student dataaddressed. Complaints should be directed as follows, using this form:
   

   Mr. Chris Siniscalchi, Director of Information Technology/ Data Protection Officer

   • 105 Casey Road, PO Box 1500
   • East Amherst, New York 14051

   Chief Privacy Officer

   • New York State Education Department
   • 89 Washington Avenue
   • Albany, New York 12234
   • [email protected]

   If All About Kids enters into a third party contract in which the service provider receives student data or teacher or principal data in order to provide a needed service for the District, supplemental information shall be developed and provided to parents that states:

6. The exclusive purposes for which the student data or teacher or principal data will be used;
7. How the third-party contractor will ensure that the subcontractors, persons or entities that the third-party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements;
8. When the agreement expires and what happens to the student data or teacher or principal data upon expiration of the agreement;
9. If and how a parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected; and

10. Where the student data or teacher or principal data will be stored and the security protections taken to ensure such data will be protected, including whether such data will be encrypted.

    As indicated above, once the CPO is appointed by the Commissioner he or she must secure input from parents and other education and expert stakeholders to develop additional elements for the Parents’ Bill of Rights for Data Privacy and Security. The Commissioner of Education will also be promulgating regulations with a comment period for parents and other members of the public to submit comments and suggestions to the CPO.

    In the meantime, you can access additional information and a question and answer document issued by SED as a preliminary Parents’ Bill of Rights for Data Privacy and Security.

    If you have any further questions or concerns at this time, please contact Mr. Chris Siniscalchi,
    Director of Information Technology/ Data Protection Officer,
    105 Casey Road, PO Box 1500
    East Amherst, New York 14051

Family Rights and Privacy (FERPA)

The District’s procedures for the confidentiality of student records are consistent with federal statutes, including the Family Educational Rights and Privacy Act (FERPA). The parents, those acting in a parental relationship, or eligible students are hereby notified that you have the following rights in relation to student records under the Family Educational Rights and Privacy Act (FERPA) and Board of Education Policy #7240:

1. The right to inspect and review student’s education records, unless otherwise limited by court order or other legally binding instrument, within 45 days of receipt of request.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may request such amendment by writing to the School Principal (or appropriate school official), clearly identify the part of the record they want changed, and specifying why it is inaccurate.  If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of the right to a hearing regarding the requested amendment. Additional information regarding hearing procedures will be provided to the parent or eligible student when notified of this right.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
4. There are exceptions which allow for disclosure without consent:
   • Educational records may be released to school officials with legitimate educational interests. A school official is a person employed by a school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review the educational record in order to fulfill his or her professional responsibility.
   • Education records of a student concerning disciplinary action taken against a student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community may be disclosed to school officials in other schools who have been determined to have a legitimate educational interest in the behavior of the student.
   • Educational records may be disclosed by school officials, including disciplinary records and records that were created as a result of a student receiving special education services under Part B of the Individuals with Disabilities Education Act, to another school or postsecondary institution in which the student seeks or intends to enroll.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202-4605.

If either a student’s parent, those acting in a parental relationship, or the eligible student desire to obtain copies of the policy pertaining to student records, notification should be presented to the Assistant Superintendent of Student Services and Exceptional Education, 105 Casey Rd., PO Box 5000, East Amherst, NY 14051-5000.

Release of information beyond that noted above requires parental consent.

Note – All rights and protections given parents under the FERPA and this policy transfer to the student when he or she reaches age 18 and petitions for self-determination, or attends a post-secondary school, or has been designated an “emancipated minor”. The student then becomes an “eligible student.”

Designated Directory Information

The school district designates the following personally identifiable information contained in a student’s education record as “directory information” and shall release the information without prior written consent, unless it is for commercial purposes.

1. Student’s name and date of birth (if required for school-sponsored course, organization, activity or report)
2. Name(s) of the student’s parent(s) or legal guardians
3. Student’s address and phone number to law enforcement authorities for the purposes of complying with active investigations
4. Student’s grade designation (i.e. first grade, tenth grade, etc.)
5. Student’s extracurricular school activities and offices (e.g. member of the Math Club; Secretary of Student Council)
6. Student’s school achievement, awards and honors (e.g. member of National Honor Society; selected for MVP award in Soccer)
7. Relevant statistics and personal data if a member of an athletic team or other school sponsored course, organization or activity
8. Present and previous school(s) attended by the student

Opt Out – If you do not want the District to disclose the above directory information from your child’s educational records without your prior written consent, including to military recruiters, institutions of higher education, and potential employers, you must notify the District in writing by September 30 for the current school year. This notice must be sent to the building principal of your child’s school on a yearly basis.

Please note – A student photograph, video, or recording is not designated as “directory information.”  However, these may be used without prior written consent in District programs or to provide information or publicity for a school activity, the student, school or District.   If you refuse to permit use of your student’s photograph, video or recording for these District purposes, you must notify the District in writing as directed above by September 30 for the current school year and expires on June 30 of that school year.

Confidentiality

The District adheres to the Family Educational Rights and Privacy Act (FERPA). Private health care providers must follow other laws called Health Insurance Portability and Accountability Act (HIPAA). In instances where the school needs to communicate with private health care providers, the parent will need to complete the required form(s) from their health care provider in order for school officials to be able to speak with them. Please be advised that confidential medical information will be shared with district personnel who need to know. This may include understanding the impact a medical condition may have on a child within the classroom setting and/or how to recognize and potentially manage significant medical concerns until medical help arrives. If you have any questions, please contact your school nurse.

Protection of Pupil Rights Amendment

The Protection of Pupil Rights Amendment (PPRA) affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:

Consent before students are required to submit to a survey that concerns one or more of the following protected areas if the survey is funded in whole or in part by a program of the U.S. Department of Education or is issued by a “third party”:

1. Political affiliations or beliefs of the student or student’s parent’
2. Mental or psychological problems of the student or student’s family;
3. Sex behavior or attitudes’
4. Illegal, anti-social, self-incriminating, or demeaning behavior’
5. Critical appraisals of others with whom respondents have close family relationships;
6. Legally recognized privileged relationships such as with lawyers, doctors, or ministers’
7. Religious practices, affiliations, or beliefs of the student or parents; or
8. Income, other than as required by law to determine program eligibility.

Receive notice and an opportunity to opt a student out of:

1. Any other protected information survey, regardless of funding;
2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.

Inspect, upon request and before administration or use:

1. Protected information surveys of students;
2. Instruments used to collect personal information from students for any of the above marketing, sales or other distribution purposes; and
3. Instructional material used as part of the educational curriculum.

These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law. Parents who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

PARENT RESOURCES

What is New York State Education Law 2-D?
Pertains to the unauthorized release of personally identifiable information.

The Board of Regents adopted Part 121 of the Regulations of the Commissioner of Education on January 13, 2020. These rules will implement Education Law Section 2-d and provide guidance to educational agencies and their third-party contractors on ways to strengthen data privacy and security to protect student data and annual professional performance review data. The regulation went through multiple sets of revisions and three rounds of public comments and will go into effect January 29, 2020.  It will apply to both charter and traditional public schools. We thank the members of the Data Privacy Advisory Council, implementation planning and drafting workgroups that supported the Department’s Chief Privacy Officer, Temitope Akinyemi, through this process.

Parent Resources:

Common Sense Kids Action :Common Sense is the nation’s leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century.

Common Sense Media : Common Sense is the nation’s leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century.

Online Privacy and Safety Resources : Online privacy and safety resources from NYSED

Parent Fact Sheet :Parent fact sheets from NYSED

StaySafeOnline :National Cybersecurity Alliance: Learn how to protect yourself, your family and your devices with these tips and resources.

STOP.THINK.CONNECT. PARENT AND EDUCATOR RESOURCES

CYBERSECURITY & INFRASTRUCTURE SECURITY AGENCY

When your child wants to go over to a new friend’s house, you probably ask questions. Who else is going? Will the parents be home? We should be having the same discussion with our kids about their Internet use. Which websites are okay to visit? What kind of information is acceptable—and more importantly, what is not—to share online? Below, find resources and materials to help you start the discussion with your kids or students.

FAMILY ENGAGEMENT RESOURCES FOR INTERNET SAFETY

Family Engagement Resources
Essentials
Boost your family engagement program with articles, videos, and ready-made presentations about online safety and privacy.

Optimum Online Security

Identity Protection Protect your identity. Phishing scams are a common way people are tricked into providing personal information via email. Commonly, the email appears to come from a trusted source, like a large, known organization, and asks recipients to click on a link in order to verify or update contact details or credit card information.

Verizon Parent Controls
Parental Controls
Your Verizon router comes with parental controls designed to allow control of Internet access on all devices connected to your home network. Prevent your children from attempting to access inappropriate websites with the below steps.